Playa del Fuego is a celebration of the spirit of radical self-expression, community, and participation. Everything at the event is participant driven; no one gets paid, everyone you see there purchased a ticket. The experience you get out of Playa del Fuego is literally what you make it. Everything that is at the event was created by it’s own participants.
The energy of the participants is what fuels Playa del Fuego, as the event is staffed solely by volunteers. The theme camps and art were crafted entirely by the creativity and resources of participants. It is the efforts of these individuals that make the burn the experience that it is.
As you prepare for the event consider what you will be contributing. Whether it be volunteering in one of Playa del Fuego’s many volunteer groups, creating a piece of art for others to enjoy, or building a theme camp that will provide others with a unique experience.
All the information you need to get involved is on our website. Check the participation section to learn about volunteer, theme camp, and art opportunities. There are also several mailing lists and forums available to help with planning projects, and answer any questions you may have. We look forward to seeing the contributions you will make.
The mission of the Art Grants Committee is to promote participatory and unique art at Playa del Fuego through funding. Art enables humans to grow and thrive and learn and love. The best art projects provoke thought, feelings, movement, participation by all who wish to join in...
Art Grants is dedicated to providing small grants to help defray participants' cost of creating art for Playa Del Fuego. Please note that we do not fund equipment/tool purchase, tolls, food, gas or theme camps.
Art Grant applications for the spring 2012 event open on Fri 1/27. **Be sure and read ALL of the instructions, because we follow them.** Your application must be 100% complete - answer all questions or it will NOT be considered. It's very important to give us as many details as you can, our time line for considering applications is very tight, and it will reduce the questions we will ask you. It also enables us to completely consider your application. Please include drawings or diagrams to support your application. A detailed budget is required.
Please assume that any materials submitted will not be returned, regardless of application acceptance.
If you don't check your blinded temporary email address while judging is going on, you will be disqualified - we often have questions!
Read more about it at:
You may apply using the email address below.
email: pdfartgrants2012@gmail.com
Feb 27 : This is the very last day of accepting applications. If we receive your application after Feb 27, 11:59 pm, it will NOT be considered.
Judges will then review, ask questions, request revisions and then determine the award for approved projects. The more details you include, the less questions we'll have for you. It's then easier and faster for us to finish the decision process.
March 9 : Final revisions cut off.
March 12 : Notify artists of awards.
Playa Del Fuego Art Grant Application
Please read everything. Fill out ALL the information below and send us any supplemental materials indicating design plans.
Please assume that any materials submitted will not be returned, regardless of application acceptance. Send your application using Microsoft Word (.doc) or a text file. Do not send in a PDF format, we must be able to edit a local copy and this will cause delays.
Your application must be complete for it to be considered, yes/no questions included. If all questions are NOT answered, your application will NOT be considered. If any question doesn’t apply, simply answer n/a.
If you need further information regarding any part of the application, email: andywing (a) verizon dot net. Send applications to this email as well. We no longer use blinder emails.
Safety Note: For burnable art projects the Fire Team lead has full veto power over the burning of an art piece. If the lead determines that the piece can't be burned safely, then it will not burn. If you are submitting a burnable project, you will be expected to work with the Fire Team in order to ensure a safe burn.
YOU MUST PROVIDE A BUDGET and tell us how much you are asking for! We rarely give 100% of the cost to the artist, so bear that in mind. After completion, in order to get reimbursed, you will need to submit *original* receipts of your project for our records (credit card statements and canceled checks are not acceptable.) A sample contract is on the website.
*** Answer All Questions ***
Name:
Title and Organization (if applicable):
Address:
Address:
City:
State/Province:
Postal code:
Country (if not US):
Daytime Telephone:
Email:
Alternate/second applicant’s email:
If you are a minor (under 18 years of age), indicate what parent or guardian will act on your behalf for contract and financial matters:
In the following fields, please describe your proposed artwork and answer the following questions:
1. Overview: in one paragraph, please summarize the look and intent of your artwork.
2. How will your art work interact with
a) individual event participants,
b) the community,
c) the environment?
3. What assistance will you require from us to create the artwork, and when (before the event, n-site, etc)?
a. Materials and people
b. Burn pad?
c. Special placement? If your art is to be burned, do you need to coordinate the time with the stage sound/music that will be going on at the time?
Note about placement: If your art is part of a theme camp/communal space or incorporates amplified sound, you will need to register separately from Art Grants. You will need to register as a theme camp regardless of whether your application is approved if you desire placement in the registered theme camp area.
4. What are your related accomplishments? (Provide a web site if you want)
5. The Art Grant Committee rarely funds projects at 100%, since we have limited money and prefer to facilitate as much art as possible. Please tell us how much you really need from us in order to create your project at Playa del Fuego.
6. Safety: Please complete the following sections as applicable. You art will not be funded without an adequate safety plan.
a. Fire safety: what are your plans to work with the fire team? How will you keep people from being burned? How will you avoid premature ignition?
b. Noise: how loud is the project, and what steps are being taken to minimize conflict with neighbors? (Remember that the midnight turn-down rule is taken very seriously.)
c. Weather: What will you do in case of high winds or rain?
d. Electrical safety
e. Are there any other safety concerns? (Climbing, sharp edges, etc.)
7. Detailed description of art, including dimensions, materials and content, as well as any drawings:
8. Itemized budget, including material costs, equipment rental, and expendables (fuel, water). See budget template for guidance. Food, gas, tolls, equipment (like generators) and tools are not reimbursable.
9. If we award a grant to your project, we will announce it in the What Where When program. Please write a blurb for this posting here:
The FAQ is viewable via Google Docs here:
https://docs.google.com/document/pub?id=1pGPNnwKUH2RQmcokDZa31KZlDX_a7cA...
Art Grants policy statement
https://docs.google.com/document/pub?id=1oKnRzWbzKXwqTVkjTlVDzpeUaNMTNow...
This Contract is made between Playa Del Fuego Inc, (PDF) a registered non-profit corporation of the state of Maryland and the undersigned, a recipient of an art grant (the Grantee) from the aforesaid corporation. In exchange for good and valuable consideration, namely, a sum of money granted by PDF, the Grantee agrees to the following:
1) That the Grantee will use their best efforts to create or construct the artistic project they described in their Art Grant Application. That the project will be the same or substantially similar to the one so described. The Grantee acknowledges the amount of the award as being $_________. If the Grantee does not build/display the art project at the upcoming PDF event, the Grantee agrees to return all said funds by Oct 31, 2011.
The award will be distributed upon completion of this project and receipt of all related
sales receipts at or after the spring 2011 PDF event.
2) That the Grantee agrees to transport and display the project at Playa Del Fuego’s Event occurring the dates of Oct 6-10, 2011.
3) That the Art will remain the exclusive property of its creator. Grantee retains all right,
title and interest in their artistic creation, including but not limited to, the intellectual
property rights and copyright. PDF explicitly waives any interest they may have in the work.
4) That the grantee understands however the work will be prominently displayed at PDF and may be photographed or reproduced in other media. That the artist expressly permits such reproduction and its use in any non-commercial or news reporting context, only.
5) That the grantee agrees to hold PDF harmless for any damage to the work that may occur during transport or exhibition, or use of the project by other attendees of the festival.
6) Grantee acknowledges sole responsibility for the safe construction and exhibition of their work.
7) Grantee understands that Playa Del Fuego is a Leave no Trace Event, and will use their best efforts to construct the project so as to have minimal impact on the land, and agrees to completely remove the object at the end of the event and clean up the project site. That such clean up must be complete by 12:00 pm on Monday, Oct 10, 2011.
8) That no other promises express or implied, beyond the specific grant in aid and/or transport assistance, have been made to the grantee.
Burning Art will burn on Saturday during the Spring Burn and on Sunday during the Fall Burn.
All burning art must be pre-registered. Please contact the Burning Art Coordinator at burningart@playadelfuego.org This email address is being protected from spam bots, you need Javascript enabled to view it to register your art. Look over the following guidelines to ensure that your work is ready and safe to burn.
* You must provide or borrow a burn pad to burn your work on. However, a borrowed burn pad must be availible during your scheduled time, and considered by our fire fighters to be the right size for your art. To guarentee that your are will burn when and how you want it to, bring your own burn pad.
* The structure must not exceed 15ft in height, or it will require a permit from the Deleware Fire Marshall. For more information go here www.delawarestatefiremarshal.com/codes/part1/pi_ch3.pdf.
* Check that your art is safe to burn. Some materials to avoid are PVC, tires, glues, treated lumber, plastics, railway ties, drywall, rubber, asphalt, lead based and oil based paints, fuel and petroleum lubricants, and tar paper.
* You are responsible for cleaning up your art after the flames have gone out.
You'll work hard, but you'll have fun. If you don't want to go all the way, try Adopt-a-Barrel or Recycle Camp. Without DPW, the event just doesn't happen, so we need your help.
Before you arrive, please read up on Fire Safety and the guidelines of the Fire Conclave. For more information, please contact the fire conclave lead This email address is being protected from spam bots, you need Javascript enabled to view it .
Attn. Fire Spinners and Drummers
*Fire Performers - PDF is around the corner, so that means we need to talk about fire stuff, woohoo! I'm coordinating the Fire Conclave this time for PDF and am setting up a meeting for anyone that's interested in participating. I'm not interested in trying to set up choreography as I feel each person is their own performer and should do their own thing, if people want to choreograph with other performers, that's great but up to them to coordinate... I'm only coordinating the where-and-the-when (and how we'll light up and get around the bonfire) of it all along with safety info and calling out to drummers to provide some rhythm for us.
Here's the meeting info:
Where: The perverCity Structure in the theme camp area (look for the perverCity sign)
When: Saturday, show up between 4 and 4:30pm, meeting starts at 4:30pm.
Who: any fire performer that wants to participate in the Fire Conclave
for the big burn on Saturday night along with their safety.
We'll go over all the details about the burn at the meeting...Be sure to come out and participate in the meeting so you can meet your fellow fire performers and be eligible to win a dirty door prize (all you have to do to be eligible for the prize is show up)!
A quick note from Kazoo of Camp Hon:
I wanted to send out a reminder to everyone, if you plan on any kind of fire performance/dancing/spinning at the fall PDF, please remember to bring all of the equipment you will need. This is especially true of safety gear and fuel.
Sure, we're all happy to share, but it stinks when you can't spin because all of your fuel is gone. And one wet towel doesn't do much good when there's a big crowd spinning.
So make sure to stock up pre-burn. White gas can be found at camping stores and Walmart, lamp oil at any store with a candle/lighting section, and synthetic kero may still be in the paint solvent aisle at Lowe's, which also carried handy dandy dip buckets (i.e. paint buckets with lids). Also, fuel bottles are sold at camping stores, if you want to carry it in a safer container. And if there's leftovers, well then I guess we'll just have to organize some spin jams!
Volunteering for Fire Team is a great way to see and be seen, and in the end, it will warm you three times over: once for stacking, once for burning, and once for the warm satisfaction as all your co-participants enjoy your gift!
It is the job of the Greeters to welcome home participants, process tickets, and distribute unloading passes. The Parking crew helps direct traffic and arrange parking in an orderly manner. Both of these jobs are appropriate for first time participants!
Read on for a thorough "how to" guide:
Greeters coordinator: PJ/Mad Hatter
Parking coordinator: Evl/Mary
FRONT GATE
As part of the Gate Crew (Greeters and Parking volunteers), it is your job is to control the flow of people and cars in and out of the event, and WELCOME THEM HOME!!! This is a guide to that process.
-Only those on the early entry setup list are permitted through the gates before 5 pm. This is because our insurance does not cover participants until then. You may, however, go through the ticket process and assign parking passes with early arrivals before 5 so that they are ready to go in as soon as the gates open.
-Tasks may be divided in any way that is convenient for the Greeters on duty, or as is directed by the Shift Lead. The Shift Lead is an experienced Greeter that will help you if you don't know what to do.
-One Greeter on duty MUST stand at the gate into the event (before the bridge) and check that all entering are wearing wristbands. The Shift Lead should assign someone to do this.
-Be friendly and helpful! Welcome home!
-Clear the road:
Direct incoming cars to the graveled pull off area so that the driveway is not blocked. It is imperative that cars not cause a backup on the road outside the event.
-Ticket:
Scan each participant's printed barcode, or manually enter their Reservation Code into the computer if they do not have a printout.
To scan the barcode, point the scanner on it and pull the trigger. A valid barcode will produce a "happy" noise and the box on the screen will flash green. An invalid barcode that has already been used will produce a "sad" noise and the box on the screen will flash red.
If nothing happens, it means the barcode is not scanning properly. This might happen if the barcode printed badly. In this case, simply manually enter the number underneath the barcode into the computer.
A participant MUST either have a barcode printout or the number of their barcode written down to gain entry. There is no will call procedure. There is no looking up tickets by name.
-Wristband:
Check each participant's ID for their age and put an over or under 21 wristband on the participant.
Due to security concerns, the Shift Lead must be responsible for holding/monitoring the wristband boxes at all times, and should apply wristbands to participants. Please actually put wristbands on each participant, do not hand one person several wristbands for multiple tickets. All participants checking in should be present.
-Waiver:
Collect the signed liability waiver from each participant and store it in the alphabetical filing bin provided. If they do not have a waiver, have them sign one of the copies on the clipboard.
-Information:
Ask the group of participants if they have been to PDF before, and explain that the helicopter, flag pole, and area to the left of the road (except the showers) are absolutely off limits to us. Answer any other questions they have about the event, and point out the self serve WWW/Survival Guide bins.
-Unloading:
-If the vehicle will be driving in to unload, one participant from the group must leave ID at the gate. Place the ID in the numbered sleeve in the Gate book and hand out the appropriate unloading pass. Note the make, color, and license plate number of the vehicle along with the pass number and “time in” in the Gate log. Be sure the participant knows that the group only has 30 minutes on site to unload, and that the vehicle must remain on the main roads and not drive across the fields.
-If you have enough Greeters on duty, one can be sent into the event to track down vehicles that have been inside for longer than 30 minutes.
-On-site parking:
-A few participants have registered ahead of time to park inside the event. These participants will have parking passes with their name or the name of their theme camp waiting for them at the Gate. Remind them that on-site parking is permanent, and if they leave their spot during the event, they may not re-enter and must park in the normal parking lot.
-If an unregistered RV or other very large vehicle shows up, contact the GOD on duty for help.
-Those parking with theme camps can find their camp on the map at the Gate.
-Vehicles parking in the front open camping area must be parked along the fence or road. A Greeter may need to accompany these vehicles or contact the GOD for help to ensure that they are parked in an orderly manner. Those parking along the fence should pull forward as far as possible to maximize the space available.
-Vehicles parking in the back fields may park anywhere, mud permitting, but should stay on the main roads for as long as possible to avoid tearing up the ground.
-Regular parking:
-When participants return from unloading, collect their pass, return their ID, and note “time out” in the log book.
-During daylight hours, request that participants park in the BACK lot. The entrance to the back lot is down the road from the main entrance and is marked with a sign, and there is a walking path into the event from the back lot. This is not absolutely mandatory, and you are not required to get into arguments with participants over where they will park, but it is very helpful if they will abide by this guideline. With 1275 participants, we need to make use of every bit of parking space we have, and because the back lot is poorly lit, it is easier to do this during the day. It is also easier and safer to navigate the path into the event from the back lot during the day.
-At night, request that participants park in the FRONT lot.
-Direct participants to fill space in order, and to park as closely to each other as possible.
-Parking direction:
-If there are enough Greeters on shift together, it is very helpful for one or two Greeters to actually direct vehicles to their parking spots to ensure that rows are being filled in an orderly manner, with as much space conserved as possible.
-Be sure that vehicles do not park in front of the 2nd entrance/exit in the front lot.
-Re-entry:
Simply check re-entering participants for wristbands.
-Lost wristbands:
Broken wristbands may be presented for new ones. If a participant has lost their wristband, you must find their signed liability waiver in the folder, and compare the signature on the waiver to their ID or credit card. If they don't have a signed waiver on file, call the GOD for help.
-GOD & Rangers on the radio:
-GOD stands for Greeter (or Gate volunteer) Of the Day. If you have a question, need help with a situation at the gate, or the next volunteers on shift have not shown up, you can call GOD on the gate radio. The GOD will also know how to find the Gate coordinator if more help is needed. (check tag on radio for GOD channel)
-The radio can also be used to contact a Ranger on duty, if you switch the radio to the Ranger channel. Call a Ranger for help with medical or safety emergencies. You can also ask GOD for help finding a Ranger if you're not sure how to change the channel on the radio. (check tag on radio for Ranger channel)
-Keep the gate radio plugged into one of the radio chargers on the power strip. You will need to unplug it to speak an outgoing message, but you can receive incoming messages while the radio is plugged in. GOD may need to come by and swap radios for the one you've had charging.
-Dogs:
Dogs are not allowed at PDF, with the exception of service dogs. A dog is a service dog if its accompanying participant identifies it as such. You may not ask a participant for paperwork or proof of a dog's status, as this is legally considered an invasion of privacy. However, you should let the participant with a service dog know that it must remain on leash at all times and must be cleaned up after. There may also be unleashed dogs on site belonging to the Vets or neighbors.
-Vets:
Vets entering the event must stop and be identified by their “colors.” If they do not have their colors, have GOD find Pineapple to determine if they may enter or not.
-Clean up:
If there is time during your shift, try to keep the supplies on the table in order, and put trash in the trash bag. Empty the trash bag if it gets full.
-Monday morning parking direction:
If you are signed up to work parking direction on Monday morning, it is your job to remind participants driving in to pack up of the One-way exodus policy. The front gate becomes one way in, and the back gate becomes one way out. Exit through the back gate after packing up. Loading/unloading passes are no longer needed on Monday.
BACK GATE
At least one volunteer should be stationed in the screen house at the interior back gate at all times. They should check all participants entering for wristbands.
During daylight hours when participants are parking in the back lot, additional back gate volunteers should direct vehicles to park in an orderly manner.
GODs- Pick up/drop off your radio at the front gate. There will also be radio chargers plugged into the power at the front gate. If your radio batteries get low, you can switch off with one of the radios charging there.
The radios have rechargeable batteries in them. We should have enough radios that there will always be a charged one for you to swap with, but if it becomes absolutely necessary to put fresh non-rechargeable batteries into a radio, do NOT lose the rechargeable batteries, and do NOT plug a radio containing non-rechargables into a radio charger! It will ruin the radio!
If you enjoy helping people, keeping everyone safe, and being a guiding hand for new participants, you may be interested in becoming a Playa del Fuego Ranger. Rangers function mostly as non-confrontational community mediators who are aware of potential situations, and encourage communication to alleviate or prevent them. They are NOT your mom, and they are NOT the police!
Before you can Ranger, you must have been to at least one PDF, and you must have gone through Training. Ranger Training takes place on Friday night of PDF at 7pm, on the stage. Training Manuals will be sent to all Ranger volunteers prior to the event. We strongly recommend that new Rangers work with a seasoned Ranger for their first shift. Please direct any questions or concerns to the Ranger Coordinators by clicking the link for the Coordinator Email. Also, please sign up for the Rangers Mailing List (click the Mailing List link) and your Ranger shifts (click the schedule link) as soon as you can. See you at Training!
If you are interested in providing entertainment to the masses, we have a stage for you! All styles of music and performance art are welcome.
Create a Theme Camp! Organize a dance place, a chill space, a form of entertainment, an INTERACTIVE place for all to enjoy and play. The ‘Camp Leader’ of each Theme Camp should contact the PDF Theme Camp Coordinator: click here
You will receive a questionnaire about your camp, get placed on the map for reserved camping space and get Theme Camp specific info.
To just submit your events in the printed www guide go here: http://realgenius.info/fuego/index.jsp
Registration begins when tickets go on sale. Registration for Fall 2011 closes on Thursday, September 15th at midnight..
If the deadline has passed, don't worry... You can still create a Theme Camp. You just won't get a reserved space, but you can set up in Open Camping and still do your thing.
Registered Theme Camps: Fall 2011
Bad Girls Club
Balloon Chain
Barrel of Fun
BCDC
Better Living Through Chemistry with Camp mU
Big Swingers
Boom Town
Boy Scout Camp
Camp215
Camp Contact
Camp Cupcake
Campo Di Masterizzazione Orso
Camp Exotica
Camp Glowstick
Cup O'
Camp Sexy
Camp Stardust
Camp Trashy-
Committee Public Mischief
Delawhat?
District Burners
Electric Heliotrope Theater
Fireside Lounge & Pink Elephant
Flying Darwin
Furry Camp
Fuzzy Box
Garden of Heathens
Hidden Temple
IdeaDome
Justice League
Kat's Kitchen
MASH Camp
Meat on a Stick
Oakburners Peoples Pony Party
Pony Expressively 4u
Scratch's Costume Camp
Shipwrecked Pirates
Teapee
Vibe Tribe
Videogasm
White Raven Society
Zelda's Inferno
View Camp Descriptions here.
http://realgenius.info/fuego/getcamps
Here's the placement map for Fall 2011. Version #3-Oct3.
Change due to mud:
-The dirt road loop around Field 1-2 is closed.
-No vehicle access to Field 5 and Back Field Open Camping.
Here's the solution:
Field 1-2
-Only the vehicle with a pre-registered Parking Pass may enter these fields using an alternate route. No other vehicles.
-The vehicle with the Parking Pass may enter only once and park. No in/outs.
-The Theme Camp Coordinator will update the map with the alternate vehicle route to each camp that has a Parking Pass.
-Campers will need to walk their stuff in and/or use the shuttle.
Field 3-4
-The gravel road is open to vehicles.
-The vehicle with the Parking Pass may park directly next to the gravel road within their area.
-The vehicle with the Parking Pass may enter only once and park. No in/outs.
Field 5
-No vehicle access.
-Campers will need to walk their stuff in and/or use the shuttle.
-The shuttle will drive as far as possible.
Back Field
-No vehicle access.
-Campers will need to walk their stuff in and/or use the shuttle.
-The shuttle will drive as far as possible.
Front Field RV Parking
-Will be available as usual.
-Please follow directions to access the parking along the fence line.
| Attachment | Size |
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| FL11_v3.pdf | 370.55 KB |
Ladies and Gentlemen, Boys and Girls, Burners of All Ages!
You are hereby invited to join the Volunteer Committee!
We are a group whose mission is to:
1.
recruit volunteers before burns,
2.
support volunteering on-site,
3.
appreciate all the people who make PDF happen.
Please e-mail me at ' ); //--> This email address is being protected from spam bots, you need Javascript enabled to view it "> frenchpineapple@gmail.com This email address is being protected from spam bots, you need Javascript enabled to view it if you are interested in helping out. Ideas and suggestions are also welcome. Eventually, we’ll be setting up a mailing list and opening up new volunteer opportunities, so keep your eyes open for future announcements.
Thank you for participating in Playa del Fuego!
-Lauren
Sign up for your volunteer shifts here: