Afterburn Report Gate/Ticketing Spring 2015The Good...
~Yay for volunteers, who showed up, we could not have made the event happen without
your time and support. Thank you!
~My new Assistant Coordinator Nyk was super helpful with his time divided between Greeters and Gate.
~All of the G.O.D.’s were awesome this burn and picked up extra shifts.
~The modified wristband ticketing dispenser work out well.
~Resource Materials at the Gates went well. Volunteer shifts(Ticketing, Greeters, and Parking), Communication Log, FAQ, Wristband Log ( only at Ticketing), Official Theme Camp Map (PDF WWW Copy) , Unofficial PDF map (Participants fill in onsite), Wristband Guides, Theme Camp Leader Roster
~On Thursday late evening the Gates stayed open til 2:30 A.M., due to a bad traffic accident on Rt 9, which cause a detour to participants on their way to PDF.
~The volunteers seemed to like the water coolers, snack tote, bacon, hot and cold beverages.
~The extra stakes came in handy for roping off the mini construction site.
Participants were able to drive into the event for gear drop off on Friday, Saturday, and for gear pick up on Sunday and Monday.
~Inventory has been completed, and will be updated online.
~Several copies of the wristband guide were given to The Vets.
~The Vets watched the Gates.
~No complaints or calls from neighbors about sound.The Challenges for this PDF...
~Volunteer no shows during high volume check in times.
~The Vets mini construction project in the Front Gate parking lots, which caused changes to the flow of traffic, and parking for Ticketing check in. In the future, during high volume check in times, adding an extra volunteer slot for the Flagger position will alleviate some of the traffic control issues. Additionally, roping off areas more clearly, extra signage, more stakes, and a staple gun with staples.
~Participation Station was not being fully operational for the full duration of the event.
~On Thursday, during high check-in period, was carry in only, for participants. The Ugly…
~Nothing ugly really happenedBudget items
Item Budgeted Cost Actual Cost
Totes 50.00 28.00
Snacks, coffee, tea 125.00 125.00
Ice from Vets 20.00 20.00
Gas 20.00 13.00
Spray paint (yellow) 20.00 5.00
The rest of my items on my budget was ordered by the BOD through online distributors. General Topics
~A participant wanted to charge their vehicle on site late Friday evening. I asked the participant to wait to charge his vehicle, til the morning for clarification on this matter. Pineapple explained, that PDF pays for the electricity for the event and that would be up to the PDF BOD, or PC, and it's something that should be discussed in your group. I was unable to find participant for further discussion on this matter.
~Laminates were not showing up until after the event officially started. My understanding was there was a change in coordinators at the last minute and miscommunication. It would be helpful if the laminates arrived earlier for the event.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Observations of Participation StationCommunications
~Not on comm, until received radios from Gate Coordinator.
~Very hard to communicate over the radio to Participation Station volunteers, due to the placement, which is next to the sound stage. Did they have their base station or a radio, operational or available, to utilize?
~Sign up boards showed up sometime on Friday. Prior to the sign up, boards showing up, no backup copy of volunteer sign-ups was available at Participation Station, for coordinators to refer to, for volunteer sign-ups.
~Coordinator not on site for the duration of the event.Lost and Found
~No lost and found lockbox, which was at Fall PDF 2014. Volunteer Raffle For Reserved Tickets to PDF
~Were the volunteer raffle tickets even given out or turned in by volunteers, for the volunteer raffle for Spring PDF 2015?
~Why does the participant have to walk over to the Participation Station to receive volunteer raffle ticket?
~Has there been any record of how many volunteer raffle ticket entries per burn? So the community can see if this is being utilized by our volunteers and the odds of obtaining a reserved ticket for the volunteer raffle.
~When I communicate to the volunteers to enter into the volunteer raffle, sometimes volunteers do not know anything about the volunteer raffle.
~Sometimes volunteers forget to go back to Participation Station, to enter into the volunteer raffle.
~Sometimes the volunteer raffle tickets do not show up, until Saturday afternoon.
~Is there a way, we could maybe, on Wednesday evening or Thursday morning, distribute the volunteer raffle tickets to Department Coordinators, to distribute to their department volunteers. If the Department Coordinator wishes, he or she, may collect the raffle tickets and maybe he or she can turn in the volunteer raffle tickets. On the other hand, the volunteer can be responsible for turning in his or her, volunteer raffle ticket to Participation Station.
Hopefully, improvements and transparency will follow with Participation Station, under the new leadership of April Joy,
Tickets sold: 1363
Tickets checked in: 1313
Tickets not checked in: 50 Suggestions from Gate
~During high volume check in times, adding an extra volunteer slot for the Flagger position will alleviate some of the traffic control issues. Additionally, roping off areas more clearly, extra signage, more steaks, and staple gun with staples.
~Modifying the ticketing system to a similar ticketing system as Lakes of Fire Regional Burn.
~More communication between everyone.
~Placing more lights in the front lots for more visibility in the evening hours.
~Have laminates arrive on Wednesday evening, so departments can prepare for volunteers with name and shifts.
~Slip n Slide participants/Camp 215: Could it be possible to make an announcement at the beginning of the event to remind participants “Please, if you lose your wristband during the slip n slide, please go to the front gate with your ID to obtain a new wristband. Thank You”
~Volunteer Treat for volunteers: mini charging station at volunteer stations with electrical capabilities.
~Adding an additional assistant coordinator. so there is one Asst Cord for beginning of PDF, and one Asst Cord for ending of PDF. Then we can break up some of the on site responsibilities and duties. Would like to request an additional reserved ticket for this recently created position.
~Having participants with a special needs dog pre registering online.
Thank you everyone who helped with the Gates and PDF for Spring PDF 2015
And let the countdown begin...The PONY burns in 118 days!