July 2015 Planning Committee Meeting

Planning Committee Stuff and Proposals for future events go here!

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July 2015 Planning Committee Meeting

Postby Owsla » Mon Jul 06, 2015 2:49 pm

Our next PC meeting is approaching!

Date: Saturday, July 11
Time: 12 pm

Call-in information: 1-712-432-3100, code is 833217
(PLEASE NOTE THIS YEAR'S NEW CONFERENCE CODE!)

We will hear new business and hopefully review BUDGETS!

Meetings are open to anyone in our community, all you have to do is call in to participate! We follow the agendas pretty closely, so be sure to submit any items for discussion below to get them on the agenda.

All agenda items are due on THURSDAY July 9 by 5PM.
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Re: July 2015 Planning Committee Meeting

Postby reverend_dave » Wed Jul 08, 2015 9:38 pm

Burning art budget:
15 + 3 (reserve) cords of firewood @ 192.30/cord = 3461.40
Fuel $50
Flares $20
(2) Puxing radios + extended battery packs $200
McLeod Tool (fire rake) $60.62
Flagging tape $20

Total $3812.02
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Re: July 2015 Planning Committee Meeting

Postby Starboy » Thu Jul 09, 2015 9:01 am

Lamplighters Budget

Rebar - $20.00
Robes - $50.00
Replacement Lamps - $110.00
Utility Lighters - $25.00
Lamp Oil - $15

TOTAL - $220.00
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Re: July 2015 Planning Committee Meeting

Postby Lidz26 » Thu Jul 09, 2015 9:04 am

Lamplighters Agenda 1:
Liz Kramer is stepping down as co-coordinator after 5 years of running this project. Chris Hunt aka Starboy is staying on as co-coordinator and Violet is stepping into the vacant coordinator position. It has been wonderful to work with you all, and see this piece of BRC culture propagated and supported in our little village.

Action Items:
1 - Remove Liz from Coordinator email list.
2 - Add Violet: twilight_glitter1977@yahoo.com to coordinator email list.
3 - Shift the lamplighterlead@playadelfuego.com email from Liz's to Chris' email (huntjchris@aol.com)

Agenda 2:
Add 3 LL volunteer Early Entry spots. We have 1 tonne of steel to distribute throughout the field and 40 pieces of rebar to get into the ground to get this project up safely - and more volunteers available for set up will take the primary burden off the coordinators.

Chris will be submitting the budget for fall.

Love and Light
Liz
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Re: July 2015 Planning Committee Meeting

Postby plucky » Thu Jul 09, 2015 9:57 am

Sound Budget:
1 PX-777 Belt Clip $10.00
Aweek 2-pack MSC-20B Walkie Pouches $13.00
1 Can Flourscent Yellow Spray Paint $6.00

Total: $31
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Re: July 2015 Planning Committee Meeting

Postby Mythic » Thu Jul 09, 2015 11:50 am

Ranger Proposed Budget for Fall 2015
Recurring expenses:
Printing expenses:
Manuals (50): $100.00
Consent/Ranger contact posters (50): $10.00
Water ice, snacks: $75.00
Office supplies, zip ties, pens, etc.: $60.00
Golf cart rental and gas: $300.00

Infrastructure:
Uniforms*: $600.00
Tarps (4 @ $5.00 ea): $20.00

* Our complete inventory of Ranger t-shirts and hats was destroyed between Fall 2014 and Spring 2015 by rodents nesting in the shed/storage boxes.
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Re: July 2015 Planning Committee Meeting

Postby Little Bit » Thu Jul 09, 2015 3:24 pm

Slightly unorthodox agenda request. The Exodus team is requesting an additional reserve ticket for the asst. coordinator position (which is currently held by me). I'm making this request on behalf of Fritz, who is unable to jump online at the moment & may not be at Saturday's meeting. Owsla can confirm that Fritz has put his "stamp of approval" on this via a Facebook conversation between the 3 of us.

Thanks!

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Re: July 2015 Planning Committee Meeting

Postby mtoohey » Thu Jul 09, 2015 3:34 pm

https://docs.google.com/spreadsheets/d/ ... ingle=true

    Item Recurring/Infras Count Amount

    Bandanas (Increased Count to 80 Units) Recurring 80 $370.00
    Golf Carts Fuel Recurring 2 $40.00
    Golf Carts & delivery fee Recurring 2 $650.00
    Printing Cost for Onsite Passes Recurring 1 $20.00
    D Batteries (rechargable) 8 Pack
    - (Wands and Flashlights) Recurring (Possible Bi-anually) 3 $90.00
    Rechargable Battery Charger
    (Fox Nova - F08 8 Slot Charger) Infrastructure 1 $40.00
    Red Pennant Flags (100') Recurring 10 $80.00
    Water / Cooler Recurring 1 $36.00
    Radio w/ Shoulder Mic
    (pre-approved last fall, was not
    purchased in time - please purchase
    this budget) Infrastructure 1 $100.00
    Traffic Wands Infrastructure 3 $42.00
    Sledge Kobalt 2.5-lb. Forged Steel
    Sledge Hammer with 14-in
    Fiberglass Handle Infrastructure 2 $33.96
    Fiberglass Stakes (by Hi-Viz)
    30 in pack $1.89each (5/16"×4')
    orange & wht Infrastructure 1 pack $113.40
    Rain Poncho (1cs=200ct) Recurring 1 $130.00

TOTAL $1,745.3
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Re: July 2015 Planning Committee Meeting

Postby Little Bit » Thu Jul 09, 2015 3:46 pm

Exodus Budget request:
Reoccurring expenses:
16 D-cell batteries (for megaphones) $15.00
Clear trash bags $5.00
Disposable gloves $10.00 **
** gloves increase from $5.00 to $10.00 for an extra box in order to distribute to lingering participants for final MOOP sweep of their personal camps. Did this in May and it worked well.


Total $30.00 ($5 increase from May)

Thanks,
Lilbit (and Fritz)
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Re: July 2015 Planning Committee Meeting

Postby smartie martie » Thu Jul 09, 2015 4:06 pm

Gate Budget

Office supplies (laminating, paper, ink, pens, string, binders, sharpie) 125.00
6 x 5 Gallons of water 36.00
Gas for Golf Cart 25.00
Golf cart + delivery fee 325.00
Hired Gate Crew 1300.00
Ice 25.00
Snacks, Coffee, Tea, Hot Cocoa 125.00
Battries 30.00
Wristbands 280.00
Misc (trash bags,paper towels cleaning stuff) 20.00
wooden stakes 40.00
locksmith/back up keys for safe being made* (price might change) 50.00
1 Water Cooler Rental with Hot Water Feature 25.00
USB multi charger 30.00
Flagging Tape 20.00
Staple gun with staples 30.00
Traffic Cones (8) 170.00
spray paint yellow 15.00
Light Bulbs 150 watt 20.00
small bins 15.00

Shipping Fees and Tax ???
Laminates ????

Total $2706.00

Budget is on the spreadsheet as well.
~Ticketing/Gate Coordinator~
~Burning since 2006~
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Re: July 2015 Planning Committee Meeting

Postby Just1K » Thu Jul 09, 2015 8:30 pm

Fire Perimeter Budget

Budget added and updated.

I do need to note that the vests have been previously ordered by the PDF credit card and sent to me to bring onsite as part of my duties as they are outside my available budget to purchase these infrastructure items and be reimbursed at a later date.
Thank you.

Niki/ 1K
Regional Contact - Susquehanna Valley (PA)
Perimeter Coordinator
Camp Fogie


twizzlerninja@gmail.com
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Re: July 2015 Planning Committee Meeting

Postby Owsla » Fri Jul 10, 2015 9:48 am

plucky wrote:Sound Budget:
1 PX-777 Belt Clip $10.00
Aweek 2-pack MSC-20B Walkie Pouches $13.00
1 Can Flourscent Yellow Spray Paint $6.00

Total: $31


Hey Bliz,
Your entries on the spreadsheet have those numbers at $11, $14, and $6, respectively. And since that adds up to $31 I'll assume those are the correct numbers and use them for the proposed budget. Hit me up if that's not correct.
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Re: July 2015 Planning Committee Meeting

Postby Owsla » Fri Jul 10, 2015 10:05 am

Just1K wrote:Fire Perimeter Budget

Budget added and updated.

I do need to note that the vests have been previously ordered by the PDF credit card and sent to me to bring onsite as part of my duties as they are outside my available budget to purchase these infrastructure items and be reimbursed at a later date.
Thank you.

Niki/ 1K


Be sure you stay on top of that with our Purchasing Coord!

Also you have the Perimeter Buttons (gifts for volunteers) listed twice, in both the recurring and infrastructure columns. I'm going to assume that those are only supposed to be in recurring. Let me know if that's not correct.

Also you have your laminates listed under Infrastructure... are those to be re-collected and used again in subsequent cycles? Or are they just listed in the wrong column?
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Re: July 2015 Planning Committee Meeting

Postby Just1K » Fri Jul 10, 2015 10:17 am

Stage item posted on behalf of Bobby and Melody to ensure the cost of covering stage equipment is in the budget.
Regional Contact - Susquehanna Valley (PA)
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Re: July 2015 Planning Committee Meeting

Postby Just1K » Fri Jul 10, 2015 10:21 am

RE: Fire Perimeter - correct, the buttons are to be recurring, and the laminates just ended up in the wrong spot altogether. Thanks for looking out!

1K
Regional Contact - Susquehanna Valley (PA)
Perimeter Coordinator
Camp Fogie


twizzlerninja@gmail.com
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Re: July 2015 Planning Committee Meeting

Postby Owsla » Fri Jul 10, 2015 10:31 am

I removed the Stage item (though left a note for records). Agenda items (including budgets) were due yesterday. Additionally, we really can't take budget items in piecemeal form (especially from someone who isn't the department coordinator and who isn't even in touch with the department coordinator about it). The potential for confusion and disorganization there is just too great, not to mention the additional work it would create and time it would necessitate to get that work done. I would suggest getting in touch with the coordinator in question if you have concerns about their budget.
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Re: July 2015 Planning Committee Meeting

Postby Owsla » Fri Jul 10, 2015 5:25 pm

Agenda for tomorrow's PC meeting can be viewed and downloaded HERE.
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Re: July 2015 Planning Committee Meeting

Postby heidi » Sat Jul 11, 2015 7:12 am

Theme Camp Budget: $75

I am phasing myself out of this position. Miles and Katia are taking over.
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