August 2015 Planning Committee Meeting

[Owsla]

Our next PC meeting is approaching!

Date: Sunday, August 9
Time: 12 pm
Call-in information: 1-712-432-3100, code is 833217
(PLEASE NOTE THIS YEAR'S NEW CONFERENCE CODE!)

We will vote on budgets submitted last month and review new budget submissions, as well as review new and old proposals.

Meetings are open to anyone in our community, all you have to do is call in to participate! We follow the agendas pretty closely, so be sure to submit any items for discussion below to get them on the agenda.

All agenda items are due on FRIDAY August 7 by 5PM.

[DiverseElements]

MOOP Budget Submission

hand sanitizer- recurring- $20.00
disposable and/or work gloves- recurring- $25.00
Fabric paint & supplies for tagging MOOP bags- infrastructure- $20.00 (approved for spring '15 budget, but not purchased or implemented)

TOTAL: $65

Additionally, I will not be on the PC call this weekend due to travel.

~Jen
MOOP Coordinator

[Radar]

5) MASH – $440 – Submitted by Radar
Item Recurring or Infrastructure Purchase? Budgeted cost
Golf cart & delivery fee Recurring $325.00 Not sure if this sis still correct???
Extra gas Recurring $20.00 Unless new contract supplies gas???
Misc. medical supplies Recurring $60.00
Ice (from Vets) Recurring $35.00

[Owsla]

Cheers!

[Princess]

Volunteers- Participation Station


TOTALS Recurring $935.00 Infrastructure $480.00 $1,415.00
Misc. office supplies (Binders, markers, paper, organizers, etc.) $125.00
Misc (trash bags,paper towels cleaning stuff) $20.00
Snacks, Coffee, Tea, Hot Cocoa $75.00
Schedule paper $10.00
Raffle tickets $10.00
Buttons (400) Busy Beaver $200
Lost & Found Lock Box/Safe $60.00 Previous was Vandalized
Roving Recruiter Gear (Funny hats, glasses) $100.00
Schedule boards $50.00

1 Water Cooler Rental with Hot Water Feature $25.00
Water (4 – 5 gallon jugs) $20.00
Lightbulbs (4) $50.00 Previously approved but not purchased
Floodlamps on clips (4) $50.00 Previously approved but not purchased
Extension cords $50.00
Chairs (4) $120.00 Previous destroyed by mice
Fire Pit/Burn Barrel $100.00


Golf Cart Rental & Delivery Fee $325.00
Golf Cart Gas $25.00

[Little Bit]

Agenda Item: Burn Barrel/Ash Dump Etiquette and Guidelines:

I'd like to raise the issue of continually increasing Sunday/Monday poor burn barrel etiquette, leading to impolite ash dumps during Monday Exodus. Over the past couple of years (aside from last October when it POURED all day on Monday), I've noticed a steadily increasing volume of *still hot* ashes and half burn logs (yay! kindling!) piled into the ash dump on Mondays. DPW and Exodus continue to increase our efforts to maintain safety.
This past May, multiple members from Exodus, DPW, and even the Greeters who were helping with traffic all pitched in to continuously cool down the ash pile, and yet by mid-afternoon we still had a "smoking hot" ash dump and Fernando actually stepped in to extinguish it.
Have the multiple mud burns lulled Pdf'ers into a false sense of security? I'd like to start a discussion about what we can do to start curbing this bad burn barrel/ash dump behavior, raise awareness of the "Wise campers stop their fires early on Sunday evening so their ashes are cold during Pack Out on Monday." rule under public safety in the GUD, hear from our fire safety experts with any suggestions for easier ways to tend to the ash dump (if there are any?).
Also, this ties in to the discussion from the Afterburn call and last call regarding the bit of uneven firewood distribution that's been happening. If burners don't have their extra firewood to burn until sunrise on Monday, maybe the ash dump can stay cool, the gates can stay warm, and the artists will have plenty to create with?

[Whiplash]

WWW and Laminates Budget

650 ct WWW $837.60
650 ct Laminates $901.00
TOTALS $1,738.60

Thanks,
Whiplash

[Owsla]

Wooo, Whiplash! Sneaking in just after the wire... I'll take it!

[Owsla]

Agenda for tomorrow's PC meeting can be viewed and downloaded HERE.