P . O . N . Y .

Planning and Organization Needs You!
It is currently Wed Nov 22, 2017 12:31 am

All times are UTC - 5 hours




Post new topic Reply to topic  [ 5 posts ] 
Author Message
PostPosted: Sun Sep 04, 2016 10:41 am 
Offline
User avatar

Joined: Thu Feb 10, 2011 3:07 pm
Posts: 223
Our next PC meeting is approaching!

Date: Saturday, September 10
Time: 3 PM

Call-in information: 1-712-432-3100, code is 833217

We will review more (hopefully the last!) After Burn reports, vote on old budgets, and discuss ongoing planning conversations and any last minute business before our fall burn next month!

Meetings are open to anyone in our community, all you have to do is call in to participate! We follow the agendas pretty closely, so be sure to submit any items you want to talk about below (and by the agenda deadline) to get them on this meeting's agenda. More information on how PC meetings are run can be found on the PDF website: http://playadelfuego.org/planningcommittee

All agenda items (e.g., After Burn reports and budgets!) are due on THURSDAY September 8 by 5PM.

_________________
Planning Committee Coordinator


Top
 Profile  
 
PostPosted: Thu Sep 08, 2016 2:58 pm 
Offline

Joined: Tue Aug 09, 2016 9:27 am
Posts: 1
Can we get something added to the agenda to mention the Purchasing process?

From Patty's email to the Coordinator List:
Here's how this will work:

1. Review the SAMPLE tab of the spreadsheet.

2. Add items to purchase as needed, associated with each approved budget item. You can take a look at the Gate order for an example, since Smartie has already completed her form.

3. Jim and I will use that form to track items, purchases, and reimbursements.

4. When you add an item to that list and it's ready to be ordered, please contact Purchasing to let Jim know. This is not a fancy schmancy ordering system, so we don't get automatic alert updates. pdfpurchasing@playadelfuego.org

5. I know I don't need to say this, but as a reminder, do not add any items to this list that have not been approved by the PC.

6. Do not add individual purchases in Column A, since that's where the top level items approved by the PC are listed.

7. If you have specific requests in terms of what items have to be ordered first for whatever reason, please make sure that information is clear. Otherwise, Jim will order things as soon as he can.

8. It's still totally cool if you guys buy things on your own. You don't have to wait until after PDF to send in your expense reports and receipts. We'll reimburse you ASAP once we get them.

9. Send any questions to patty@playadelfuego.org.

Thanks! Let me know if this isn't the best way to add things to the agenda, I'm new to this!


Top
 Profile  
 
PostPosted: Thu Sep 08, 2016 3:49 pm 
Offline
User avatar

Joined: Wed Sep 09, 2009 1:08 pm
Posts: 68
Location: Washington DC
you need to lock that down - it's too tempting

_________________
karnak
http://www.dugard.org/~dave
dave@dugard.org
quidquid Latine dictum sit altum videtur


Top
 Profile  
 
PostPosted: Thu Sep 08, 2016 8:25 pm 
Offline
User avatar

Joined: Thu Feb 10, 2011 3:07 pm
Posts: 223
So in general that's the correct process for adding things to the agenda, however you also posted the direct link the working budget spreadsheet, making it available to literally the entire internet. :P

I pulled that part down for ya. ;)

_________________
Planning Committee Coordinator


Top
 Profile  
 
PostPosted: Sat Sep 10, 2016 8:10 am 
Offline
User avatar

Joined: Thu Feb 10, 2011 3:07 pm
Posts: 223
Agenda for Saturday's PC meeting can be viewed and downloaded HERE.

_________________
Planning Committee Coordinator


Top
 Profile  
 
Display posts from previous:  Sort by  
Post new topic Reply to topic  [ 5 posts ] 

All times are UTC - 5 hours


Who is online

Users browsing this forum: No registered users and 1 guest


You cannot post new topics in this forum
You cannot reply to topics in this forum
You cannot edit your posts in this forum
You cannot delete your posts in this forum
You cannot post attachments in this forum

Search for:
Jump to:  
cron
Powered by phpBB® Forum Software © phpBB Group