For future PDF's I am suggesting to officially close the Gates at Midnight on Thursday and Friday evenings. Also to officially closed the Gates Saturday night and Sunday night at 6:00 PM. We seem to always be scrambling for last minute volunteers for these times. I would like the BOD to speak with the Vets about increasing the total number of extra hours, which is 16 hours per burn at 16.00 per hour, total expense for PDF 256.00. Its not going to break the PDF bank
We would need confirmation from The Vets if they are willing to take on the extra hours.
We would need to notify the Web Team for adjustments to the volunteer schedule to reflect any changes for the new Gate hours.
Communication to the community in the following methods about the changes of the New Gate Hours: web site announcement, notices during ticket sales, posts on FB, notices on the BPE, emails sent out to volunteers by department coordinators, new hours on the ticket.
Increasing the ticket cap with volunteer reserved tickets for general volunteers, because every volunteer is important to running the event. Several community members have suggested this in the past and it has been shot down several times. Its time to make this a reality. Some departments do not have this problem, for Gate departments, such as Greeters, Ticketing and Parking we do....
Yes, this suggestion will create some more work for some coordinators and BOD, it will also alleviate work and stress of coordinators during the event, because we will hopefully have a full staff of volunteers before the event starts. I think we would have more slots filled before the event due to the carrot of a reserved ticket. Every burn the volunteer pool is different, it always changes and inconsistent, one burn we have a great volunteerism, then the next burn poor volunteerism.
A participant volunteers for 6 hours, either 2 three hour shift lead shifts or 3 two hour volunteer shifts.
The Front and Back gate already have a volunteer shift log book to record volunteer attendance for his or her volunteer shifts.
The volunteer shift logs books can be updated to record additional information such as email address and have two people to sign off for completed shift, such as shift lead, Coordinators and Assistant Coordinator, or G.O.D.'s.
After the event, coordinators would record the reserved volunteer ticket list into a google spreadsheet for his or her department for the following burn. The reserved ticket would be forwarded to the current BOD member responsible for the reserved tickets for the following burn.
Coordinators would send emails out to the volunteers who received the reserved to the following burn or the burn the participant chooses to attend.
During the reserved ticket sales volunteers would be able to purchase a reserved ticket to the burn.
Communication to our community about the new reserved ticket for volunteer shifts are the following: web site announcement, notices during ticket sales, posts on FB, notices on the BPE, emails sent out to volunteers by department coordinators.
A reserved ticket for Coordinators to Burning Man