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PostPosted: Fri Jan 06, 2017 4:52 pm 
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Location: Ann Arbor, Mi
Proposal

For future PDF's I am suggesting to officially close the Gates at Midnight on Thursday and Friday evenings. Also to officially closed the Gates Saturday night and Sunday night at 6:00 PM. We seem to always be scrambling for last minute volunteers for these times. I would like the BOD to speak with the Vets about increasing the total number of extra hours, which is 16 hours per burn at 16.00 per hour, total expense for PDF 256.00. Its not going to break the PDF bank ;)

We would need confirmation from The Vets if they are willing to take on the extra hours.

We would need to notify the Web Team for adjustments to the volunteer schedule to reflect any changes for the new Gate hours.

Communication to the community of the following methods about the changes of the New Gate Hours: web site announcement, notices during ticket sales, posts on FB, notices on the BPE, emails sent out to volunteers by department coordinators, new hours on the ticket.

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Last edited by smartie martie on Thu Feb 02, 2017 7:02 pm, edited 2 times in total.

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PostPosted: Thu Feb 02, 2017 12:35 pm 
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as stated on the Jan PC call, I strongly support this proposal.

who is the vet liason to work with to make this happen?


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PostPosted: Thu Feb 02, 2017 1:03 pm 
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My understanding is Patty is the current Vet liaison.

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~Burning since 2006~


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PostPosted: Thu Feb 02, 2017 6:20 pm 
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I am very much in support of this proposal.


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PostPosted: Thu Feb 02, 2017 6:49 pm 
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Since talking the vets and getting their approval didn't happen between last meeting when this was proposed and this weekend's meeting, I'm going to suggest that what we have the PC vote on is the agreement that we will make this change pending BOD/vet liaison approval. I.e., I think we can vote on moving the idea forward (or not) even though ultimately it's dependent on BOD/vet liaison approval, instead of waiting to get BOD/vet liaison approval and then hoping to have time to make the vote.

Make sense? Sound good?

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PostPosted: Thu Feb 02, 2017 10:13 pm 
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I am waiting to hear back from Patty about her phone call to The Vets over the weekend.

Patty's response about closing the gates earlier.

"I'm sure they'll be okay with the extra hours. But before we confirm anything one way or the other, please keep us posted on whether or not the PC approves this change. It can be a conditional approval based on if the Vets are willing to pick up the extra hours."

Also I have budgeted for the The Vets working the extra hours for Spring PDF 2017.

I have notified Hatter of the pending changes that will need to be updated so the community is aware of the new gate hours for spring PDF 2017.

Hopefully we can vote on this proposal at the next PC meeting, and pass :D

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~Ticketing/Gate Coordinator~
~Burning since 2006~


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PostPosted: Thu Feb 09, 2017 11:17 am 
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The proposal passed :D

Update from Vet liaison " quick update from the Vets: They're having a meeting this Sunday and will get back to me about the extra security hours. Mother and Pineapple don't think it'll be a problem, but they'll need to confirm with their guys. "

We should know something by next week :D

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~Ticketing/Gate Coordinator~
~Burning since 2006~


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PostPosted: Thu Feb 23, 2017 3:41 pm 
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The Vets approved the additional hours for security for this burn. Patty hinted in the email The Vets might not want to add the extra hours for every following burn. It also was not how the proposal was written and voted on at the PC Meeting :?

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~Ticketing/Gate Coordinator~
~Burning since 2006~


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