Afterburn Report Fall PDF 2013 Ticketing
-All the volunteers who volunteered were awesome and without the volunteers the event would not be possible.
-Some of the early entry first shift volunteers were late or did not show up for their shift for (insert reason).
-Ticketing, Greeters, and Parking were all moved to the front Gate entrance due to the rain and mud.
-The back Parking lot was closed on Thursday morning and parking in the front lot.
-The Ticketing tent and Parking tent were combined to create one big tent for Ticketing, Parking and Greeters.
-Greeters might be relocating to the front Gate.
-The volunteers were happy with the hot cocoa, hot coffee, snacks and hot water feature on the water cooler.
-The snacks ran out on Friday afternoon after my GOD shift. I went back into town to buy more snacks for the volunteers
-I made bacon for the volunteers at Ticketing,Greeters and Parking, volunteering on Saturday and Sunday morning.
-The combination lock was reset with a different code, and the lock had to be cut off. When Ticketing was closed the computer and wristbands were stored in my car. A new lock will be needed for Spring PDF.
-I will need an Assistant Ticketing Coordinator and additional GOD's for Spring PDF.
- The Ticketing tent is too small, will need a new Ticketing structure for Spring PDF.
-I would like to have actual Tickets for participants, and fabric wristbands with official PDF pony logo.
-I was not able to purchase all the materials in my budget prior to the event for the event.
-Hatter purchased the wristbands and I purchased other items for the event.
-The extra clipboards improved the flow of the waivers being filled out and the check in process.
-Karnak made some stencils for Greeters, Parking and Ticketing.
-The Ticketing Golf cart was shared with Parking and the Participation station.
-Early Entry when okay.
-Some participants were asking to have access to the list, that should not have access to the list.
-Volunteers were emailing me after the deadline for the early entry.
- The following items were donated to the front gate: small space heater, trash bags, cleaning solution, paper towels, cleaning sponges, green spray paint and yellow spray paint.
2013 Fall Greeter Budget - 1.
Front Gate / Ticketing / Greeters
Item Budget Actual
7 x 5 Gallon Water bottles (Ticketing & Greeter)
Extra 6 dollars added in case of missing bottle. 41.00 41.00
1 Water Cooler Rental with Hot Water Feature (Front Gate) 25.00 25.00
Wrist Bands (I’m looking at getting custom print wrist bands this
year. They will say Playa Del Fuego Fall 2013 and be numbered
instead of just being blank. 225.00 225.00
Golf Cart: 200.00 200.00
Office Supplies and Miscellaneous
New markers for dry erase board, paper for logs,
file folders for waiver bins., pen, clean up solution,
sponge, paper towels, hand sanitizer ,4x clipboards,
6x pen leashes, laminitis for principal greeter project, 100.00 15.91
Snacks, Coffee, Hot Chocolate, Ice Tea Mix (For all gate stations) 75.00 97.90
1 bag of ice per station per day (6 bags @ 3.00 each)
Purchased from Vets 18.00 12.00
1 small whiteboard: for inside the tent 25.00
2x Megaphones rechargeable: One for the Golf Cart,
One for directing traffic up at the front gate 120.00+ Shipping
Gas card for golf cart gas 25.00
10x small solar lights ( to light up area around the front Gate ) 20.00
2x tarps to cover firewood due to last 2 burns rainy weather 40.00 27.98
8x d batteries 20.00
Golf cart rental fee (1/4 of the cost, which split between four
other department, The gate budget should not be spending its
budget for the other departments golf cart rental fee.) 43.75 43.75
TOTAL 887.74 688.54
- Additional Gate Budget:
Hired Gate Crew
We will be hiring the Vets to watch the gates when Ticketing is closed (currently 2am - 9am Thu-Fri, 8pm-9am Sat-Mon), this includes the Pony and Art burns and Overnight Sunday into Monday morning.
Some additional Comments from Butterbean's email
A few thoughts
I heard they found a 2 or 3 kids over the weekend without tickets.
Someone slowed down and took a picture of the front gate while I was around. Idiot driveway person kept inviting them into the parking lot to check us out.
I think Parking did a great job being prepared for this burn and the mud. BUT...............
RV Row - They actually filled it up but with the awning ban and pushing them almost bumper to bumper, it was dead waste land of social interaction. Only the Van that was asked to move by the Helicopter was able to set up some tables and chairs. Several RV instead ran their generators almost 24/7 since they never came out. Including one at the very end of the line, which the burners complained about as they huddled around their fire 20 feet away but didn't want to cause any problems. I think once they finish placing the RV row, we should be allowed to put out awing. I noticed several people didn't actually sleep in their vehicles but instead set up camps across the RV Road. Probably that's what RV row is going to turn into. RV'ers staking out land on the other side of the road to set up pop ups and tables. I'm already thinking of it, if I get yelled at for popping my awing. RV'ers have the same desires and "tenter's". They have pop ups and we have awing
CONES - Need more cones dropped off out front during Mud Burns to block off bad areas earlier. And more cones even when its not a mud burn. A dozen should be the minimum.
Front Gate - We should have something LED lighting up the front driveway corners. One excuse was that we don't want people noticing us. Opps Too late. 1000 cars, Noise and lights. I don't see anyway to run an electric cord over there, so something battery operated. And we need some lighting shining out on Temp parking. Maybe the VETS could mount a spot light and switch on the Pole? Or we could get a LED dual head spot light and run a cord to it. I say LED over the regular halogen so we don't over load that pole circuit. Maybe 100 FT of 12G cord to position it.
Shed - What a free for all mess. I think each department should have an 8 ft section. With a few new departments since I built the one side of shelves, we have no room. Next spring work weekend I could build 16 ft of shelves on the other side for Ticketing and Greeting. A row of five shelves 16 ft long should take 5 sheets of 1/2 ply and 15 to 20 2 x 3's. Box of screws and I'll bring my nail gun. Also find some of those blue or white plastic 40 gal barrels, cut them in half, make rope handles and you can use one to hold all the wooden stakes instead of a jumbled pile under 8 ft of shelving. Or just cut one end off and use one to store the structure poles neatly.
Gorilla tape to hold the power bars on the table so they don't fall in the water.
Ticket Print Outs - Mad Hatter said he was going to suggest they drop the old waver message and maybe add the events hours and volunteering instead. Also put in BOLD LETTERS - PRINT OUT YOUR TICKET. It would speed up the line and prevent burner melt down when they can't get an Internet connection. I had 2 Canadians from Toronto show up at Sat 1.30 AM with no paper tickets and they couldn't get a signal. They didn't like my idea to drive back towards Middletown or Smyrna and get a signal and write down the numbers. Luckily that Karnac had ATT and service. Verizon sucks mud.
Well, I think that's all my comments.