Volunteering

Playa del Fuego Leadership

Let us know if you’re interested in a PDF Leadership position on the Leadership Interest Form

There is a section below on general coordinator and lead responsibilities. Also, you can check out the Department Descriptions page for more detailed departmental descriptions and find what most excites you.

TL;DR Coordinators/Leads are responsible for all aspects of their department: before, during, and after the event. 

Responsibilities include but are not limited to: 

• Familiarity with the department
• Ability to delegate responsibilities to a team of co-coordinators and/or assistant coordinators, as the coordinator sees fit
• Prepare all required documentation for the department including a department Afterburn Report, updating and maintaining a department operations document, and department inventory, as well as any department specific documentation such as safety plan, city map, parking guide, how-to guidelines, etc.
• Agree to sign and adhere to the Social Media Agreement
• Prepare for and participate in event organizational meetings
• Develop volunteer schedule and recruit volunteers to fulfill department responsibilities
• Manage, document, train, and prepare department volunteers as needed, including before and during the event (per department needs)
• Fill vacant volunteer shifts when efforts to fill the shift have failed
• Create and manage Departmental Budget and submitting it on time
• Acquire budget items and assure their transportation to the event
• Maintain budget receipts and submit them to the Finance Liaison/Treasurer in a timely manner for reimbursement
• Save the organization money whenever possible
• Communicate and collaborate with event leadership, the FirePony board, and other department coordinators/leads as needed
• Read and participate in the event email distribution list and organizational communications in a timely manner
• Use online tools and resources such as email, mail-lists, Google Docs and calendars, Zoom, and Slack to communicate and manage tasks for the event
• Be onsite pre-event and post-event to set up and break down your department, as needed per department. Basic infrastructure is provided by the Department of Public Work (DPW)
• Prepare and submit an After-Burn report for your department within the timeframe given
• Coordinators attending the event must provide proof of COVID vaccination as required by all attendees

Note: Community members that have been removed from a prior volunteer position or have been banned from attending any FirePony event at any time are not eligible to participate as a Coordinator or Department Lead

Volunteering Outside the Event

Playa del Fuego doesn’t just need onsite volunteers. We need help year-round in planning and coordinating this event. If you are interested in serving the PDF community outside the burn, here are some current opportunities to participate.